By-Laws

1. Interpretation

1.1 Day to day interpretation of these By-Laws shall be at the responsibility of the most senior official present at the time (for example Programs Coordinator, Sports Team Leader, Supervisor or Umpire).
1.2 Players participate in sports competitions at their own risk.
1.3 Appeals against interpretation must be lodged in writing to the relevant Cockburn ARC Sports Team Leader.
1.4 The Management of Cockburn ARC reserves the right to change or amend the By-laws at any time without prior notice. Cockburn ARC will inform teams of significant changes and it is the teams’ responsibility to remain up-to-date with the rules of participation.
1.5 Please refer to the sport specific rules relating to each particular sport.
1.6 Local Laws shall apply unless otherwise provided for in these By-Laws.
 

2. Nomination

2.1 The nomination form is to be completed online, emailed to sport@cockburnarc.com.au or printed and handed in at the Cockburn ARC reception by a team member.
2.2 This is an application to join one of the competitions at Cockburn ARC and no guarantee is given that this application will be successful. Where teams cannot be included they will be notified (no charges will be made to a nominated credit card in such instances).
2.3 Nomination forms must be fully completed. This includes the inclusion of a nominated credit card and full names, email addresses and contact numbers of all players.
2.4 Withdrawal from a competition will result in full loss of any monies held in credit. Advance payments are non-refundable, however if a team that has withdrawn previously returns within 3-months, they may apply to have their surplus credit reactivated.
2.6 Withdrawal from a competition must be done so in writing or via email to the relevant Sports Team Leader. Four weeks’ notice must be given and any games not played in that four week period will be charged as per normal forfeit fees.
2.7 A team will not be considered to have withdrawn and will continue to acquire additional playing fees until all outstanding fees have been paid.
 

3. Registration

3.1 Teams are to register all players as per 2.3 above. Failure to do so will result in team members not being notified of important competition information (including fixtures) and ineligibility for finals games.
3.2 New teams joining after the start of a season can be introduced into a competition but will only be eligible to play in the finals at the discretion of the Sports Team Leader.  Fairness to all participating teams will be taken into account when making this decision.
 

4. Participation

4.1Players are welcome to feature in multiple sides during a regular season (including within the same division of the same sport).  If a player qualifies for finals for two sides in the same division, he or she may only represent one team during the entire finals series (semi-finals and grand finals).  In the interest of the fairness, management reserves the right to prevent a player playing across multiple teams on the same night if it is deemed outside the spirit of the game.
4.2 Players from any team (regardless of division) during a regular season are encouraged to fill in for another side to help a game go ahead.  This is only permissible when a team is short of regular players, and Sports Staff reserve the right to deny a player from filling in for a side if it is deemed outside the spirit of the game.
 

5. Eligibility

5.1 The penalty for including the names of players who are not present and ready for play in the match will result in the loss of all points accrued for that match.
5.2 A requirement is that Team Captains register their team ahead of every fixture at the player registration kiosk.  Team Captains unfamiliar with this registration process should consult a Sports Team Leader.
5.3 Errorenous or incomplete player registrations may be applied for correction post game, but this must be done within 48 hours of the fixture taking place.   Team Captains should make this known to Sport Team Leaders by emailing sport@cockburnarc.com.au with the necessary information (who played and their personal information).
5.3 To be eligible for the finals, players must play a minimum of three games within the regular season.
 

6. To Play

6.1 Prior to the game commencing, all teams are required to have paid their game fee in advance, either in the form of their deposit (weekly payments), regular deductions (fortnightly) or as part of an upfront (sixteen week) payment.
6.2 Participants must accept the umpire/referee’s decision with sportsmanlike conduct. Players who dispute calls during match play may have infringements issued against them or score penalties applied to their team’s tally. Umpire/referee’s may send players off the court for intimidating or antisocial behaviour.
6.3 In case of doubt, clarification may be requested only through the Team Captain at half time or immediately after the match.
6.4 Participants and spectators must follow all reasonable direction from umpires and staff members. Failure to do so may result in a suspension or ban from the facility.
 

7. Team Responsibilities 

7.1 All teams must provide their own scorer/timekeeper for the duration of the match. Teams are therefore responsible for keeping a “check” on the scores during the game. Failure to provide a scorer will leave the team no recourse to challenge the score. The score logged in the competition management software at the cessation of a match will be the final score, unless a Sports Team Leaders deems it necessary to alter the score at a future date.
7.2 The team will be held responsible for the conduct of its members and spectators. Furthermore, teams are expected to conduct themselves in keeping with the ethos of participation, enjoyment and healthy competition.
7.3 No participants can wear jewellery, watches, pins, or other dangerous items. Fingernails may be taped, cut or gloved at the discretion of the umpires/referees.  In some cases, t-shirts and shorts with pockets may not be worn.  See the sports specific rules for further information.
7.4 Any player suspected to be under the influence of drugs/alcohol will be denied entry to the facility or asked to leave immediately. If this request is disregarded the matter will be reported to the Duty Manager, Security and Police in accordance with the Cockburn ARC’s operating standards.
7.5 Any disputes to decisions made on-court can be made to the umpire/referee or Sports Team Leader at half time, or upon conclusion of the match. Any appeals can be made by the Team Captain in writing to the Sports Team Leader.
 

8. Umpires

8.1 The Centre will endeavour to provide experienced or qualified umpires/referees and ensure the delivery of quality umpiring at each match played.  Nevertheless, teams are expected to show patience and understanding for referees that are still developing their experience.  The City of Cockburn is committed to providing a safe working environment for all of its employees, and will take a zero tolerance stance on abusive or intimating behaviour towards umpires or referees.
8.2 Responsibilities of the Referee/Umpire
8.2.1. Prior to the match:
  • To inspect the condition of playing area, ball and equipment
  • To ensure all players are wearing the correct uniform, and
  • To check all players’ nails and jewellery.
8.2.2 At all times:
  • To apply the Centre’s By-laws and sport-specific rules to all matches, and
  • To provide the highest customer service to all players and patrons.
8.3. During play, the referee/umpires’ decision is final. He/she shall not permit any discussion about the referee/umpires decision. However, at the request of the Team Captain, referee/umpires will give an explanation on the interpretation of the rules. This explanation shall be given at half or full time. Refer to section 18 should the matter not be resolved.
 

9. Team Captain

9.1. Responsibilities of the Team Captain/Primary Contact are: 
9.1.1 Prior to the match:
  • Organise their team (and inform a Sports Team Leader if they need assistance with ensuring that they have sufficient player numbers).
  • Ensure that their fixture has been paid for in advance (either through the upfront, fortnightly or weekly payment systems – see section 26 for more details).
  • Register their entire team for that night at the player registration kiosk.
9.1.2 During the match:
  • To ensure all team members and supporters behave in a sportsmanlike way
9.1.3 After the match:
  • Thank umpires and opposition team
  • Provide competition feedback to Sports Team Leaders
  • Communicate the needs and wants of his or her team to the Sports Team Leader
 

10. Team Uniforms

10.1 All players in each team are required to present themselves in conforming uniforms for each match. Uniforms are to have the same colour and shade. 
10.2 If just one player’s uniform is deemed to be unacceptable by the umpire or Sports Team Leader, bibs must be worn by an entire team.  Strip clashes will result in the referee deciding who must wear bibs.
10.3 Three weeks grace will be allowed from the commencement of the season for teams to be in conforming uniforms.
10.4 Failure to comply may result in scores awarded to the opposing team. The umpires/referees will use their own discretion with regards to suitability.
10.5 New teams or individuals joining a team during the course of a season may be given some leeway in regard to correct uniform at the discretion of the umpire/referee or Sports Team Leader.
 

11. Illegal Players

11.1 The penalty for playing illegal players is automatic forfeiture of the match in which the offence occurred.
11.2 Illegal players will be defined as follows:
  • Players under suspension
  • Players participating under an assumed name and
  • Non observance of qualification criteria for finals matches.
11.3 A player knowingly playing under an assumed name or a Team Captain playing a player under an assumed name may be reported for misconduct to Management.
 

12. Timing

12.1 Game times – please refer sports specific times.
12.2 Times for all games will commence on the stated time according to the Centres’ clock.
12.3 The clock will not be paused during matches.
 

13. Premiership Points

13.1 Please refer to sport specific rules for premiership point allocations.  Teams with a forfeit against them will receive a win and may receive goals according to the sports specific rules. All forfeited matches will be counted as a game played (only players physically in attendance and entered at the registration kiosk will qualify).

14. Substitutes

14.1 Each team shall be permitted to have an unlimited number of substitute players during a regular season fixture, provided all players are registered.  Finals fixtures may have a cap on substitute players, depending on the individual sport.

15. Abandoned Games

15.1 A game may be abandoned in the following situations; major injury causing immobilisation, inappropriate behaviour or conduct, when Stadium operating standards are compromised (for example, power failure or storm damage).
15.2 The final outcome of abandoned games will be determined by Sports Management. 
 
 

16. Finals

16.1 To participate in semi-finals and finals, a player must be registered and have participated in a minimum of three games.  Registered players on a team that is forfeited against are also counted.
16.2 Semi-finals will be played as 1st v 4th and 2nd v 3rd.
16.3 Grand-finals will be played between the winners of 16.2.
16.4 Any team with money outstanding at the end of a regular season will be ineligible to play finals.
16.5 In the event that a team who finishes in the top four at the end of a regular season informs the Sports Team Leader that they are unable to play in the finals prior to finals fixtures being produced, the team who finishes fifth will be brought into fourth position.
16.6 Those teams that fail to qualify for finals will still receive fixtures during semi-finals week and grand-final week (round 1 of the new season).
 

17. Forfeits

17.1 Teams forfeiting a regular game are required to pay their normal game fee, as well as an additional game fee. 
17.2 Fines will be automatically charged to a team’s nominated credit card at the next payment cycle. 
17.3 Sports Team Leaders reserve the right to suspend a team from competition when multiple forfeits occur within the same season.  Suspensions may remain until all monies are paid in full.
17.4 In the event of a forfeit the non-offending team shall receive a credit unless they take part in a scratch match or practice session.
 

18. Protests

18.1 All protests are to be lodged in writing to Sports Team Leader within seven days of an incident.
 

19. Player Reports

19.1 Players and spectators shall be subject to report by the umpires/referees or Management for any form of misconduct. If a player is expelled from a game twice or more during a season, they may be prevented from playing in any future competitions.
19.2 Misconduct shall include, but is not limited to, abusive language, unsporting conduct, undue rough play, resisting, striking and attempted striking.
19.3 Player or spectator reports in clear breach of section 19.2 (misconduct) will be reviewed by management who reserves the right to place immediate suspension or exclusion of a player, team or spectator.
19.4 Reported players or spectators who are suspended will be advised by Centre Management (where possible) or by the Team Captain on Centre Management’s behalf.  Please refer to Appendix 1 for more information on suspension guidelines.
19.5 Any suspension or penalty may be appealed by the Team Captain in writing to the Sports Team Leader within seven days of being notified of the suspension. Should the appeal be forwarded to the tribunal, a cost of $50.00 will be applied.
19.6 Should a player be requested to go through the tribunal process, non-attendance to the tribunal shall be interpreted as an admission of guilt.
19.7 Management reserves the right to suspend or expel players or teams from the competition.
 

20. Player Suspension 

20.1 If a player is expelled from a scheduled game, the offending player may be suspended from the competition on evaluation of the incident by Management.
20.2 If a player is expelled from a scheduled game more than twice throughout a regular season, they may be prevented from playing in any future competitions.
 

21. Rolling Participation

21.1 Once a team has nominated to play at Cockburn ARC, their participation will be perpetual (incumbent teams are automatically renominated for new seasons) until which time as they formally alert Cockburn ARC of their intention to discontinue  by completing and submitting a Team Sports Cancellation form (four weeks’ notice is required).
21.2 Four weeks’ notice is required if a team wishes to discontinue.  Any surplus credit may be put towards match fees at this time.
21.3 All surplus credit, including a team’s deposit, is non-refundable and can only be put toward game fees.
21.3 Management reserves the right to not accept returning teams based upon Sections 19 and 20.
 

22. Insurance

22.1 All players are responsible for their own insurance.
22.2 All players play at their own risk.
22.3 All participants authorise Cockburn ARC to obtain medical/ambulance assistance for them in the case of an accident or emergency involving them, and agree to reimburse Cockburn ARC on demand for all costs we incur in obtaining such assistance.
 

23. Medical Conditions 

23.1 Cockburn ARC recommends that all participants check with their doctor before playing or partaking in any physical activity.
 

24. Outstanding Debts

24.1 Forfeiting teams must pay any due fines within 14 days (or next automated payment cycle) of the forfeit date.
24.2 Any teams with outstanding debt will be contacted directly by a Sports Team Leader.  If a payment dispute cannot be resolved by the next payment cycle, a team’s participation in a competition may be suspended until the account can be settled.
24.3 Cockburn ARC reserves the right to engage with a debt collection agency should an outstanding amount not be cleared by a team within a fortnight of the first failed transaction.
 

25. Commencement of Matches

25.1 If a team has less than the minimum required players to start the match, for every one minute that play is late commencing, the opposing team may be awarded points/goals according to the each sport’s specific rules.
25.2 If a team does not have the minimum required players on court and ready to play within ten minutes of the scheduled starting time, it shall lose the match on a forfeit and be required to pay the forfeit fine detailed in Clause 17.
 

26. Payments

26.1 By signing up a team, the individual authorises Cockburn ARC to arrange a transfer of funds from the nominated credit card (VISA or MasterCard only) in the applicable amounts at fortnightly intervals.
26.2 Season lengths for junior teams vary, and must be paid for upfront by a responsible adult.
26.3 Senior sport team fees are $70.00 per game.  All teams playing at Cockburn ARC must be attached to a nominated credit card.  Teams may elect to pay using any of the below options:
  • UpfrontNo deposit required.  16 games paid for in advance. 10% discount is applied.  NOTE:  Once credit expires automatic deductions will begin fortnightly on the nominated credit card until credit is ‘topped-up’.
  • FortnightlyNo deposit required.  Automatic deductions of $140.00 (plus any accrued fees from previous weeks) occur in advance every two weeks on a team’s nominated credit card. 
  • Weekly (at counter)$280 deposit required.  $70.00 weekly.  Credit card information is still required and fortnightly deductions (see above) will begin automatically if a team exhausts more than 50% ($140) of its deposit.  NOTE: service counter is closed from 9:00pm weeknights and manual payments cannot be received after this time.
26.4 All payments received (including the initial upfront deposit payment) are non-refundable.  Deposit payments may be used as credit for games once a team has informed Cockburn ARC of its intention to withdraw from competitions.
26.5 Two game fees in advance are charged fortnightly to all teams.   Every other Thursday, each and every team’s amount owing is calculated and automatic payments will be taken unless it is recognised that a team is ‘in credit’.  This means that teams electing for ‘Upfront’ or ‘Weekly’ payments must have more than $140.00 in deposit with Cockburn ARC, otherwise a charge of the difference in price for the next two games will be taken automatically.  Example:  A team is $133.00 ‘in credit’ as a fortnightly payment falls due.  That team will therefore be charged $7.00 on its nominated credit card during that payment cycle. 
26.6 Teams electing to pay ‘Upfront’ or ‘Weekly’ will be charged within 5 working days of that team either being established, or, after a period of participation, they inform a Sports Team Leader of their wish to purchase extra games ‘Upfront’.
26.7 If a new team that has elected to pay ‘Fortnightly’ begins their participation between fortnightly payments, a one-off payment of either $70.00 or $140.00 (depending on whether they play one or two games prior to the next scheduled payment) will be charged to their nominated credit card within 5 working days. 
26.8 Cockburn ARC is charged by its payments gateway for declined credit card payments from teams.  A declined payment fee of $15 will be attached to all failed transactions.
26.9 Participation is perpetual and not seasonal unless specifically communicated by a Team Captain to a Sports Team Leader and a cancellation form is completed.  By nominating a team, the Team Captain accepts the automatic roll-over of their participation in subsequent seasons until he or she has given four weeks’ notice of their discontinuation.
26.10 Team Captains acknowledge that it is their responsibility to formally communicate to Cockburn ARC via signing a cancellation form that they wish to opt out of their participation in sports competitions.  If no contact is made by the Team Captain, then the Team Captain acknowledges that Cockburn ARC will operate on the understanding the team’s involvement in the competition will be continuing.
26.11 It is the Team Captain’s responsibility to ensure that on the due date clear funds are available in the nominated account to meet direct debit payments or to inform Cockburn ARC of any changes in the details of the acknowledged credit card prior to the fortnightly charge being processed.
26.12 Should an instalment payment not clear, Cockburn ARC will contact the Team Captain requesting immediate settlement of the payment.  Any fees levied to the Team Captain by their financial institution will be payable by the Team Captain.
26.13 Cockburn ARC reserves the right to schedule a team out of fixtures should they not respond to requests regarding outstanding debt or if they are more than a fortnight behind on payment. 
26.14 The Cockburn ARC reserves the right to cancel a team’s participation where there are ongoing failed payments.
26.15 If a Team Captain believes that a withdrawal has been initiated incorrectly, they can contact Cockburn ARC on (08) 9411 3363.  Team Captains will receive credit for the amount withdrawn if Cockburn ARC cannot substantiate the reason for drawing.
26.16 Participants will receive at least 10 days’ notice from Cockburn ARC should there be an adjustment in match fees, change in deduction dates or payment terms and conditions. 
 
Suspension Guidelines
 The information stated below are non-binding guidelines used by Cockburn ARC Sports Team Leaders to assist in determining appropriate suspension periods.  Please note that any suspension handed down is at the discretion of a Sports Team Leader, who may consider context when determining an appropriate suspension.

Abusive Language

Abusive or offensive comments, swearing, derogatory or obscene remarks. 1-3 weeks
Racial abuse or swearing that cannot be contained by sensible direction from an official or referee. 2-6 weeks

Unsporting Conduct

Offensive gestures, deliberate provocation, baiting of opponents. 1-3 weeks
Playing under an assumed name or playing whilst already suspended/not nominated on team sheet 1-3 weeks
Endangering players, officials or spectators with reckless or unsafe gestures and/or behaviour 1-3
Spitting on floor/player/official 1-10 weeks

Intimidation

Threatening gestures, words, or actions toward any player. 1-6 weeks
Threatening gestures, words or actions towards a referee or official. 2-6 weeks

Undue Rough Play

Any undue physical action used to gain unfair advantage (Eg. tripping, elbowing, and jumping into other people, tunnelling, deliberate barging of an opponent, official or referee.) 1-3 weeks

Pushing

Pushing that causes another person to stagger or fall. 1-5 weeks

Resistance

Refusal to obey a reasonable and legal instruction given by an official or referee. 1-4 weeks

Striking and Attempted Striking

Attempted striking 2-6 weeks
Slapping, hitting, kicking, butting, or other striking actions that appears intended to harm. 3-15 weeks
Malicious or multiple striking actions delivered with apparent intent to injure or cause serious harm. 1 year to permanent ban
Pushing or striking a referee or official. 1 year to permanent ban
 
© COCKBURN ARC - CITY OF COCKBURN