Booking Enquiry

Before making an enquiry please ensure you understand our terms and conditions and fees.

1. Food, Catering and Alcohol

Plunge Café operates within the Cockburn ARC to provide our community with a wide range of food and drink options during any visit. Plunge Café also offers a wide variety of catering options if you are interested in providing food at your bookings.

All hirers wishing to arrange catering as part of their booking at Cockburn ARC must do so by contacting Plunge Café. Cockburn ARC grants Beaumonde Hospitality Australia exclusive right to sell all food and beverage items to the public within the Cockburn ARC complex.

If you are looking to bring along your own food/eskies please be aware that Cockburn ARC does not permit the following items into the facility. Inclusive of:

  • Alcohol
  • Glass items, including water bottles and food containers
  • Knives (only plastic knives permitted)
  • Ceramic items such as mugs and food containers
  • Furniture such as chairs, tables and sun shelters

All eskies being brought into the Cockburn ARC must be presented to reception for checking upon entering the facility.

If you are looking to run community fundraising events such as sausage sizzles and drink sales as part of your event, you must request permission to do so by submitting the details of your fundraising event to arcbooking@cockburnarc.com.au. All requests are subject to approval by Cockburn ARC management and upon successfully securing a food permit with the City of Cockburn.

The sale, supply, distribution or consumption of alcohol is not permitted at the venue at any time.

2. Booking Application

  1. Applicants must be over the age of 18 years and provide valid proof of age upon request of Cockburn ARC employees.
  2. Approved hirers cannot transfer the right of use to another person, group or organisation
  3. Applicants must complete and agree to all conditions as part of the booking application form prior to submitting.
  4. Where a booking request is made on behalf of an organisation, the person who makes the booking must certify that he/she has the necessary authority to make the booking and include his/her personal contact details as well as those of the organisation on the booking application form.

3. General Use Conditions

All hirers of Cockburn ARC facilities:

  1. Must ensure that all members of their hiring party comply with Cockburn ARC’s Watch Around Water policy within the facility’s aquatic areas and ensure that all children under twelve (12) years old have an adult providing direct visual supervision across all other areas of the facility
  2. Must not use smoke/fog machines, candles or naked flames of any sort at the venue.  These items interfere with the facility’s alarms. Should the facility’s alarm activation be attributable to any hirer, all fees relating to the onsite attendance of Emergency Services will become the financial responsibility of the hirer.
  3. Must not use live bands / DJ’s or music machines unless prior written approval of the Manager Cockburn ARC
  4. Must not fly drones over or around Cockburn ARC facilities.
  5. If approved, it is the applicant’s responsibility to ensure that their program/service is licenced appropriately through the Phonographic Performance Company of Australia (PPCA) & the Australasian Performing Right Association (APRA).  
  6. Must ensure that noise levels comply with Environmental Protection (noise) Regulations 1997
  7. Shall not conduct any activity at the venue, which is dangerous, noxious, offensive, illegal, excessively noisy or objectionable and this includes the conduct of unauthorised lotteries and gambling
  8. Must not cause inconvenience to or impact adversely on nearby residents or persons in adjoining areas of the venue or properties and must leave the venue in a quiet and orderly manner so as not to disturb others
  9. Must vacate the venue at the conclusion of the hire and ensure that it is ready for the use of the next hirer
  10. Acknowledge smoking is prohibited within the facility and within a 10-metre radius of the facility
  11. Must not attach posters or advertising material of any description to any surface of the venue building
  12. Must not pierce any floor, wall, outdoor surface including turf or other part of the venue or any fitting or fixture therein whether by the use of nails, tacks, screws, stakes, addition of blue tac or otherwise
  13. Shall be responsible for, and shall make good, any loss or damage occasioned to the venue including venue furniture, fittings or other property during the period of the hire and shall be responsible for, and shall make good, any loss or damage occasioned to any part of the venue which is not the subject of the hire
  14. Are solely responsible for the provision and arranging of first aid or medical services and associated equipment in connection with the hire activity
  15. Shall observe the Cockburn ARC conditions of entry and all statutory rules and regulations applicable to the hire, including without limitation, City of Cockburn of Cockburn Local Laws 2000
  16. Acknowledge that live animals are prohibited at the venue
  17. Acknowledge that tents, marquees, and inflatable amusements are prohibited at the venue unless the prior written approval of the City of Cockburn is obtained
  18. Acknowledge that hawking, selling, disposing, or supplying anything whatsoever is prohibited at the venue unless the prior written approval of the City of Cockburn is obtained
  19. Acknowledge that no exotic dancers, nudity, or entertainment alike is permitted in the venue
  20. Acknowledge that confetti, rice, flower petals or similar material are not to be used
  21. Acknowledge that any event or activity that is deemed to be in direct competition to the services or products offered at Cockburn ARC or that of their co-sponsors or venue partners will not be permitted
  22. Shall obtain all necessary third-party consents from parties with an interest in the copyright or other performing rights of any materials used by the hirer during the hire activity. The hirer indemnifies the City of Cockburn from all claims relating to copyright infringement however arising out of or in connection with the hirer’s use of the venue during the hire period
  23. Shall pay such further charges as are determined by the City of Cockburn if the venue is used outside of the agreed hire period
  24. Shall promptly comply with all requirements and directions of Cockburn ARC staff that the City of Cockburn determines is appropriate to give such directions in relation to the use of the venue and the hire activity
  25. Shall supervise all persons attending the venue for the purpose of the hire activity to the entire satisfaction of the City of Cockburn and shall be responsible for the conduct and behaviour, including compliance with these conditions of use, of all its employees, agents, contractors, invitees and participants in the hire activity
  26. Must have at least one (1) decision maker/senior member of the organisation present, in charge of the group and supervising at all times
  27. Agrees not to use any audio, photographic, video, or electrical equipment at the venue without prior written consent of the City of Cockburn
  28. Must only use the specific part of the venue as is stated in the booking application form application form and for the specific purpose as is stated in the booking application form
  29. Acknowledges that the venue is fit for the purpose of the hire activity
  30. Must provide a risk management plan prior to the any event booking for review and approval by an authorised City Officer, upon request.

4. Priority of Use Schedule

 All booking application forms will be subject to the City of Cockburn’s Priority of Use Schedule. The City of Cockburn reserves the right to relocate or reschedule a booking to ensure accordance with the policy as/and if required. Cockburn ARC will ensure as much notice as possible is provided should this affect your booking.

Priority of Use Schedule
Priority 1Cockburn ARC managed activities, programs, games, practices, sports, and tournaments
Priority 2Activities, programs, games, or functions run or co-sponsored by the City of Cockburn or a Cockburn ARC business partner
Priority 3All Clubs that have a signed and up to date Cockburn ARC Club Agreement
Priority 4All schools located within the City of Cockburn boundaries
Priority 5Other City of Cockburn of Cockburn supported, or government agency supported activities, programs and meetings
Priority 6Special events
Priority 7General hirers

5. Coaching at ARC

Any hirer that wishes to engage in any form of coaching activity at Cockburn ARC must lodge an application to do so through the Cockburn ARC booking enquiry form. This will be reviewed to ensure no potential conflicts of interest exist and that all public liability requirements have been met.

If an employee at Cockburn ARC believes that a member of the public is engaging in coaching without having a formal booking, then the person will be approached to assist them in lodging a booking form for all future occurrences. No further coaching can be permitted until the booking form has been received and will be subject to the conditions above.

6. Managing Emergencies and Reporting Incidents

  1. The hirer is responsible for determining that the facility is fit for purpose and suitable for their activities. Any identified risk and/or damage relating to the Centre must be reported immediately to the Operations Supervisor on shift
  2. The hirer must familiarise themselves with the evacuation plan on display at the centre before commencing any activities and in particular note the location of the emergency exit doors.
  3. The hirer is responsible for ensuring that fire doors and emergency exit doors are not obstructed throughout the booking/event. The placing of furniture, boxes or any other item or structure within two (2) meters or within the areas of the emergency exits is prohibited
  4. Fire equipment provided throughout the Centre is for emergency use only. Misuse of this equipment will incur fees for repair and replacement and can result in the forfeiting of the bond
  5. The hirer must provide full details of any incident that occurs during a booking/event that resulted in the attendance of emergency services, damage to Centre property or injury to a guest. These details must be provided within 24 hours after the event
  6. We may be required to use all or part of the facility during emergencies or natural disasters, including providing and coordinating support to those affected by bushfire or heatwaves. You may not be able to access or use all or part of the facility during these periods. A full refund will be given in this circumstance
  7. The hirer must follow all instructions given by Cockburn ARC staff in the event of a facility evacuation

7. Electrical Compliance

  1. All portable electrical equipment must be regularly inspected and tested in accordance with the OSH regulations, as appropriate.
  2. All electrical items must be tested and tagged by a licenced electrician prior to arrival onsite.
  3. Cable trays must be provided for all electrical leads, arranged and provided by the hirer.
  4. The hirer will be responsible for any costs incurred due to electrical outages at the centre and/or repairs caused as a result of non-compliant equipment or overloading of outlets and circuits.

8. Disputes and Complaints

  1. If a dispute arises concerning a booking/event or you have any complaints about the Facility or staff, please provide written notice of the dispute or complaint.
  2. We will contact you within 5-7 business days to discuss and endeavour to resolve the dispute or complaint.

Casual court admission

Per visit - $7.65

Sports stadium per hour

Community members

Full court - $59
Half court - $33
Badminton - $21

Commercial Use

Full court for commercial use - $118
Half court for commercial use - $66

Team fees

Senior weekly team fees (all sports) - $78.50
Junior weekly team fees (all sports) - $67.30

Other fees

Forfeit fees - up to two game fees

Bond - Commercial Special Event -Up to 200% of hire costs
Bond - Community Special Event - Up to 100% of hire costs

Commercial - Special Event Hire fee = 200% of commercial rate
Cleaning Costs - Special Event up to 125% of cleaning charges on costed to the hirer
Function Supervisor - After Hours up to to 125% of employee costs on costed to the hirer

Facility Hire Bond

Bond Commercial - $910
Bond Community - $455

Level 1 Facilities Per Hour

Group Fitness Studio for commercial use - $112
Group Fitness Studio  for community use - $56
Body and Mind Studio for commercial use - $112
Body and Mind Studio for  community use - $56
Meeting room for commercial use - $62
Meeting room for community use - $31
Assessment rooms - $30.50

Service Fees - Room hire

Group Fitness Instructor up to 125% of employee costs on costed to the hirer
Setup / pack down fee (per hour) up to 125% of employee costs on costed to the hirer

Service Fees  Sports

 Referees, umpires etc up to 125% of employee costs on costed to the hirer

Aquatic Lane Hire per hour

Lane Hire (indoor) for commercial use - $44.50
Lane Hire (indoor) for community use - $22.25
Outdoor pool 50m lane for commercial use - $56.20
Outdoor pool 50m lane for community use - $28.10
Outdoor pool 25m lane for commercial use - $34.20
Outdoor pool 25m lane for community use - $17.10

Service Fees Aquatic Hire

Waterslide hire (hire cost only, excludes staff costs) - $360
Lifeguard up to 125% of employee costs on costed to the hirer
Instructor up to 125% of employee costs on costed to the hirer
Outdoor meeting room for commercial use - $89.50
Outdoor meeting room for community use - $44.75

Make an enquiry

Required for schools, coaches, trainers, community groups and organisations