Terms and Conditions

The following terms and conditions relate to all our adult social sports programs.

NOMINATION

This is an application to join one of the competitions at Cockburn ARC and no guarantee is given that this application will be successful. Where teams cannot be included they will be notified (no charges will be made to a nominated credit card in such instances).
 
Nomination forms must be fully completed. This includes the inclusion of a nominated credit card and full names, email and contact phone numbers of all players.
 
Withdrawal from a competition will result in full loss of any monies held in credit. Advance payments are non-refundable, however if a team that has withdrawn previously returns within 3-months, they may apply to have their surplus credit reactivated.
 
Withdrawal from a competition must be done so in writing or via email to the relevant Sports Team Leader. Four weeks’ notice must be given and any games not played in that four week period will be charged as per normal forfeit fees.
 
A team will not be considered to have withdrawn and will continue to acquire additional playing fees until all outstanding fees have been paid.
 

REGISTRATION

Teams are to register all players as per the conditions above. Failure to do so will result in team members not being notified of important competition information (including fixtures) and ineligibility for finals games.
 
New teams joining after the start of a season can be introduced into a competition but will only be eligible to play in the finals at the discretion of the Sports Team Leader.  Fairness to all participating team will be taken into account when making this decision.
 

ROLLING PARTICIPATION

Once a team has nominated to play at Cockburn ARC, their participation will be perpetual (incumbent teams are automatically renominated for new seasons) until which time as they formally alert a Sports Team Leader of their intention to discontinue in writing (email is acceptable).
 
Four weeks’ notice is required if a team wishes to discontinue.  Any surplus credit may be put towards match fees at this time.
 

INSURANCE

All players are responsible for their own insurance.
 
All players play at their own risk.

FORFEITS

Teams forfeiting a regular game are required to pay their normal game fee, as well as an additional game fee. 
 
Fines will be automatically charged to a team’s nominated credit card at the next payment cycle. 
 
Sports Team Leaders reserve the right to suspend a team from competition when multiple forfeits occur within the same season.  Suspensions may remain until all monies are paid in full.
 
In the event of a forfeit the non-offending team shall receive a credit unless they take part in a scratch match or practice session.

TO PLAY

Prior to the game commencing, all teams are required to have paid their game fee in advance, either in the form of their deposit (weekly payments), regular deductions (fortnightly) or as part of an upfront (sixteen week) payment.

PAYMENTS

By signing up a team, the individual authorises Cockburn ARC to arrange a transfer of funds from the nominated credit card (VISA or MasterCard only) in the applicable amounts at fortnightly intervals.
 
Season lengths for junior and day time senior teams vary, and must be paid for upfront by a responsible adult.
 
Senior sport team fees are $70.00 per game.  All teams playing at Cockburn ARC must be attached to a nominated credit card.  Teams may elect to pay using any of the below options:
 
  • UpfrontNo deposit required.  16 games paid for in advance. 10% discount is applied.  NOTE:  Once credit expires automatic deductions will begin fortnightly on the nominated credit card until credit is ‘topped-up’.
  • FortnightlyNo deposit required.  Automatic deductions of $140.00 (plus any accrued fees from previous weeks) occur every two weeks on a team’s nominated credit card. 
  • Weekly (at counter)Four week deposit required ($280.00).  $70.00 weekly.  Credit card information is still required and fortnightly deductions (see above) will begin automatically if a team exhausts its deposit.  NOTE: service counter is closed from 9:00pm weeknights and manual payments cannot be received after this time.
 
All payments received (including the initial upfront deposit payment) are non-refundable.  Deposit payments may be used as credit for games once a team has informed Cockburn ARC of its intention to withdraw from competitions.
 
Two game fees in advance are charged fortnightly to all teams.   On a yet to be determined fortnightly day, each and every team’s amount owing is calculated and automatic payments will be taken unless it is recognised that a team is ‘in credit’.  This means that teams electing for ‘Upfront’ or ‘Weekly’ payments must have more than $140.00 in deposit with Cockburn ARC, otherwise a charge of the difference in price for the next two games will be taken automatically.  Example:  A team has $133.00 ‘in credit’ as a fortnightly payment falls due.  That team will therefore be charged $7.00 on its nominated credit card during that payment cycle. 
 
Once competitive fixtures have commenced, teams electing to pay ‘Upfront’ or ‘Weekly’ will be charged within 5 working days of that team either being established, or, after a period of participation, they inform a Team Sports Leader of their wish to purchase extra games ‘Upfront’.
 
Cockburn ARC is charged by its payments gateway for declined credit card payments from teams.  Therefore a declined payment fee of $14.50 will be attached to all failed transactions.
 
Participation is assumed to be perpetual and not seasonal unless specifically communicated by a Team Captain to a Team Sports Leader.  By nominating a team, the Team Captain accepts the automatic roll-over of their participation in subsequent seasons until he or she has given four weeks’ notice of their discontinuation in advance.
 
Team Captains acknowledge that it is their responsibility to formally communicate to Cockburn ARC that they wish to opt out of their participation in sports competitions.  If no contact is made by the Team Captain, then the Team Captain acknowledges that Cockburn ARC will operate on the understanding the team’s involvement in the competition will be continuing.
 
It is the Team Captain’s responsibility to ensure that on the due date clear funds are available in the nominated account to meet direct credit card payments or to inform Cockburn ARC of any changes in the details of the acknowledged credit card prior to the fortnightly charge being processed.
 

OUTSTANDING DEBTS

Forfeiting teams must pay any due fines within 14 days (or next automated payment cycle) of the forfeit date.
 
Any teams with outstanding debt will be contacted directly by a Sports Team Leader.  If a payment dispute cannot be resolved by the next payment cycle, a team’s participation in a competition may be suspended until the account can be settled.
 
Cockburn ARC reserves the right to engage with a debt collection agency should an outstanding amount not be cleared by a team within a fortnight of the first failed transaction.
 
TEAM RESPONSIBILITIES
 
The team will be held responsible for the conduct of its members and spectators. Furthermore, teams are expected to conduct themselves in keeping with the ethos of participation, enjoyment and healthy competition.

TEAM CAPTAIN

 
Responsibilities of the team captain/contact are:
 
Prior to the match:
  • Organise their team
  • Inform a Sports Team Leader if they need assistance with ensuring that they have sufficient team numbers.
  • Ensure that their fixture has been paid for in advance (either through the upfront, fortnightly or weekly payment systems).
  • Officially register their entire team for that night at the player registration kiosk.
 
During the match:
  • To ensure all team members and supporters behave in a sportsmanlike way
 
After the match:
  • Thank umpires and opposition team
  • Provide competition feedback to Sports Team Leaders
  • Communicate the needs and wants of his or her team to the Sports Team Leader

TEAM UNIFORMS

All players in each team are required to present themselves in conforming uniforms for each match. Uniforms are to have the same colour and shade. 
© COCKBURN ARC - CITY OF COCKBURN